In this guide, you’ll learn how to:
Add Custom Fields to a project
Define their field type (text, number, date, etc.)
Apply them to selected media
View saved Custom Field data inside each media file
Step 1 – Select the Project
Open Filio and select the project where you want to add Custom Fields. Make sure you are inside the correct project before continuing.
Step 2 – Open Project Settings
From the left sidebar, click: Settings This will open the Project Settings page.
Step 3 – Go to Organize → Custom Fields
Inside Project Settings:
Click the Organize tab Select Custom Fields Here you can search for existing fields or create new ones.
Step 4 – Add a New Custom Field
In the search bar, type the name of the field you want to create (for example: Drywall) Then click: + Add A modal window will appear.
Step 5 – Choose the Field Type
In the modal, define:
Field Name Example: Drywall Then select the type of field. Available options include: Text Number Date Time Yes/No Percentage Timestamp Multiple Choice Single Choice Choose the appropriate type based on the data you want to collect. Click Done, then click Save in Project Settings. Your Custom Field is now created and attached to this project.
Step 6 – Apply Custom Fields to Media
Now go back to the Media section of your project. Select one or multiple media files.
Click the Edit Media (pencil icon in the top action bar). An Edit Media window will open.
Inside this panel, select: Custom Fields You will now see the Custom Fields you created. Enter or update values for the selected media. Click Save.
Step 7 – View Custom Fields Inside Media
After saving:
Open any media file. Scroll down in the right-side information panel. Under Custom Fields, you will now see the saved values attached to that media. The Custom Field data is now permanently associated with that media file.
Tips and Notes
Tips:
- Custom Fields are project-specific. Each project can have different fields.
- Use structured field types (Number, Percentage, Date) for better reporting accuracy.
- Multiple Choice fields are useful for inspections and standardized checklists.
- You can bulk edit Custom Fields by selecting multiple media files at once.
Important:
- Changing Custom Field values for multiple selected media will update all selected files. This action cannot be undone.
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