In 2026, Basic photo capture alone often isn’t sufficient for modern QA/QC, closeouts, and claims documentation. Teams need AI-powered, data-rich documentation that’s not only searchable but also defensible in case of disputes and inspections. In this guide, we’ll compare Filio and CompanyCam to help you find the tool that suits your workflow, whether you’re capturing simple photos or managing complex, GIS-based documentation.
Two platforms frequently compared are Filio and CompanyCam. Both replace camera-roll chaos and email threads, but they are designed for very different workflows.
This guide breaks down where each tool shines, where they differ, and which one fits your team’s reality.
Why Construction Photo Management Matters More Than Ever
Every contractor knows the moment, a meeting where a single unclear or missing photo determines whether you get paid, or absorb the cost of rework. Today’s construction environment demands more than pictures. It requires proof with context.
As AI becomes standard in construction software, teams are moving away from messy folders toward platforms built for visual documentation with traceability. That is where Filio and CompanyCam enter the conversation.
Definition for clarity:
Filio is an AI-powered field documentation and reporting platform for construction and engineering teams. It combines a mobile Field Data Collector app with a Web Console to capture photos, videos, 360 media, scans, and annotations, anchored to maps and plan sheets, and turn them into repeatable PDF and Word reports.
CompanyCam, by contrast, focuses on fast capture and sharing, particularly for residential and customer-facing workflows.
Quick Comparison (2026)
Feature
Filio
CompanyCam
Best fit
Engineering, civil and infrastructure, QA/QC, inspections, defensible records
Residential contractors, quick progress sharing, client updates
Pricing model
$25 per month per Data Collector seat, or $240 per year, effective $20 per month. Unlimited Web Console users included. No additional fees will be applied.
Starts at $79 per month, billed annually for three users. Additional users added per seat.
Core workflow
Structured documentation, search, template-driven reports
Capture, timeline, or gallery, share updates
Plan sheets and maps
Native capture on plan sheets, blueprints, Google Maps, and GIS layers
N/A
AI capabilities
Project-level AI guidance, multilingual voice-to-text, AI captions and labels, searchable video transcription
Field AI for captions, updates, checklists, and reports varies by plan
360 media
Native support with Ricoh and Insta360
N/A
Offline performance
Offline-first with background sync
Offline capture available
Reporting
Template-driven PDF and Word reports with structured fields and audit trail.
Timelines, galleries, shareable links, and PDF photo reports
Supporting platforms
- iOS
- Android
- Browser
- Windows
- MacOS
- iOS
- Android
- Browser
Core Philosophy: Speed vs. Defensible Documentation
CompanyCam is optimized for speed. For residential roofing, painting, or remodeling, the goal is often to snap a photo and share it immediately with a homeowner or sales team. Its timeline-based experience feels familiar and fast.
Filio is built for jobs where photos are not optional. On civil, utility, infrastructure, and inspection-heavy work, the details around a photo often matter as much as the photo itself. Each capture is tied to field metadata such as location, date and time, direction, elevation, weather, and who captured it, so you are not guessing later. That context helps when you need to answer questions, support an inspection record, or explain what was happening on a specific day.
Feature Deep Dive: What Can You Actually Do?
1. Mapping and Plan Sheets
This is where the platforms diverge most clearly.
CompanyCam provides a general GPS map and timeline to understand where photos were taken.
Filio goes further with spatial documentation:
- Capture photos and videos directly on plan sheets, drawings, and blueprints
- Overlay plan sheets on Google Maps
- Import GIS data, including KML, KMZ, and GeoJSON files, for large or linear projects
The result is a single visual record that connects what happened to where it happened, on both the map and the drawing.
2. The Power of AI
Many construction tools now use AI for captions, summaries, or checklists. The difference lies in how configurable the AI is.
Filio’s AI features are most useful when your team needs consistency, not just convenience. Instead of relying on one-off captions, you can set rules for how photos are labeled and summarized so different crews document work the same way. It also helps when language is a factor. Voice notes can be turned into usable captions in multiple languages, which is practical for mixed teams or projects spread across regions.
The result is less variation between people and a library you can actually search and standardize.
Key advantages include:
- Multilingual voice-to-text translated into English-ready captions
- AI-generated labels and captions that make large libraries searchable
- Video transcription so spoken content inside videos can be searched later
This is especially valuable for diverse field crews and reporting-heavy workflows.
3. 360 Media and Augmented Reality
For immersive documentation, Filio supports native 360 photo and video capture using Ricoh and Insta360 devices. This is ideal for progress tracking, remote walkthroughs, and pre- and post-condition records.
Filio also includes AR-powered measurement tools using LiDAR and stereo depth on supported devices. Measurements captured in the field can be carried directly into reports, reducing rework and guesswork.
Pricing and Scalability: The Honest Breakdown
Pricing often becomes the deciding factor.
CompanyCam uses a tiered model. While entry pricing includes three users, adding team members or unlocking higher-tier features increases the monthly cost. This works well for small crews but can scale quickly as teams grow.
Filio keeps pricing simple:
- Per Data Collector seat pricing
- No additional fees will be applied
- Unlimited projects and storage, per plan terms
- Unlimited Web Console users included
- AI features built into standard workflows
Filio also uses cloud-first storage, allowing media to sync automatically from the device so phones do not fill up during long or intensive projects.
Reporting: Turning Photos into Deliverables
Reporting is where many teams lose the most time.
CompanyCam works well when the main goal is quick visibility. You can capture photos, keep them organized on a timeline, and share progress with clients or internal teams without slowing the job down. Filio is geared toward the next step: turning field captures into structured deliverables. With templates and predefined fields, teams can generate consistent PDF or Word reports that are easier to review, archive, and use for inspections, closeouts, or claim documentation.
Filio is built to replace manual document assembly:
- Drag-and-drop report templates
- Auto-filled project variables and structured fields
- PDF and Word exports
- Shareable live links with a traceable audit trail
For inspections, QA/QC, closeouts, and evidence packages, this can save hours per report.
User Experience in the Field
Both tools are designed for jobsite use, but they prioritize different realities.
Filio emphasizes offline-first reliability:
- Capture photos, videos, scans, and annotations without connectivity
- Automatic background sync when a connection returns
- Visual markups directly on photos and drawings to clarify conditions instantly
This is critical for remote sites, infrastructure corridors, and post-disaster environments.
Final Verdict: Which Tool Is Right for You?
Choose CompanyCam if:
- Your focus is on residential construction and fast photo-sharing
- You prioritize quick client communication over detailed documentation
- You don’t require advanced GIS or engineering plan sheet integration
Choose Filio if:
- You’re working on large-scale, civil, or infrastructure projects that demand defensible, detailed documentation
- You need robust AI-powered reporting, custom captions, and accurate metadata for compliance and audit readiness
- You need full integration with GIS and plan sheets to document the full context of your projects
The cost of rework and disputes is too high to rely on basic photo apps. If your workflow depends on precision, traceability, and professional reporting, Filio is built to preserve a defensible record of jobsite conditions fast.
Ready to streamline your documentation?
Explore Filio Plans or book a demo to see the AI-powered workflow in action.
